AI Features You Need to Know About to Optimize Your Workflow

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AI is here to stay. So, take advantage of the AI features and optimize your workflow for a smoother workday.

  • AI features such as Natural Language Processing (NLP), Intelligent Document Processing (IDP), Cognitive Search, and Data Analytics & Visualization optimize workflows by automating tasks, improving search capabilities, and providing visual insights.
  • These AI technologies save time, reduce errors, enhance decision-making, and streamline processes, ultimately increasing productivity and efficiency in the workplace.

Artificial intelligence (AI) has been on the rise for decades now. but, as you know by now, it skyrocketed in popularity thanks to its recent development. Today, we are looking at what AI features can do for our daily lives, especially in the workplace.

Natural Language Processing (NLP)

This field of AI teaches computers to understand and interact with human language through pattern recognition, key information identification, and human language interpretation. It allows computers to understand the meaning of words, sentences, and even entire documents. Think of how ChatGPT is capable of “conversing with you.”

Intelligent Document Processing (IDP)

IDP is one the niftiest AI features. It helps computers understand and extract information from unstructured documents like invoices, receipts, contracts, and forms. It relies on AI algorithms to automatically identify and capture relevant data from these documents:

  • Dates
  • Amounts
  • Names
  • Addresses
  • Etc.

IDP automates data entry, saves time, and reduces errors. It interprets and extracts data from different document formats, streamlining workflows and facilitating efficient organization and analysis of large amounts of information. Docsumo, for example, is one such software.

This feature combines AI and NLP to enhance search capabilities. It allows for more intelligent and contextually accurate interpretation of queries. Cognitive Search systems can analyze vast amounts of data—documents, images, and videos—to retrieve relevant information based on the user’s intent. Meet Microsoft Azure Cognitive Search, a cloud-based service that uses AI algorithms to enrich and enhance the search experience. It’s very neat, in my opinion: it offers advanced search capabilities for analyzing and retrieving information from various data sources, including structured and unstructured data, enabling users to find relevant information more effectively.

Data Analytics and Visualization

As someone who interacts with words all day, I reach a point where the letters and numbers start colliding. This AI feature, however, analyzes large data sets and presents the findings in a visual and understandable format—charts, graphs, and dashboards. It transforms extracted insights, patterns, and trends from data into visual representations using specialized software and algorithms. It would then become easier for you to understand and interpret the data. Such AI tools help organizations in:

  • Making data-driven decisions
  • Identifying opportunities
  • Solving complex problems

Tableau, for example, is a powerful data analytics and visualization tool allowing you to connect to various data sources, analyze data, and create interactive visualizations. It helps uncover insights from data and communicate them effectively, aiding decision-making and workflow optimization. It consistently came up during the research of this article as the top AI tool for data analysts.

Final Thoughts

Work is exhausting. Rewarding but exhausting nonetheless, we can agree on that much. But it doesn’t have to be that way. If we open ourselves up to learn and understand how we can maximize the benefits of AI at work, we can optimize our workflow. We will be getting the most with less effort, thanks to these AI features.

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